Early Childhood Australia National Conference 2016

FAQs

 

The FAQ page has been developed to assist with questions in relation to all aspects of the conference, please see below as your first point of call. Alternatively, if the answer to your question is not listed below, please contact the Conference Office via email on conference@earlychildhood.org.au or 02 6242 1800.

1 General Questions

When is the 2016 Early Childhood Australia Conference being held?

5 – 8 October 2016.

Where is the 2016 conference being held?

Darwin Convention Centre, Darwin, Australia.

Is it too late to submit an abstract to present at the conference?

The Call for Papers closed 7 December 2015.

Where can I find more information about the conference?

For information about the conference you can visit our conference website at www.ecaconference.com.au. The website contains the most current information including the conference program, details on social functions, awards and more.

How do I subscribe for the conference e-newsletter?

By sending a blank email to conference@earlychildhood.org.au. ECA Conference News provides you with updates as they happen. They are sent out approximately once per month. For further updates, subscribe to the ECA e-newsletter, WebWatch, by emailing conference@earlychildhood.org.au.

Is it too late to submit a poster presentation?

Poster presentation submissions closed 7 December 2015.

Where can I find the conference program?

To view the conference program, please visit the Program tab. (The program is still in development).

2 Registration

How much does it cost to attend the conference?

Conference registration is now open. Early bird registration will close 30 June 2016. * Concession registration is available to full-time students, pensioners and health care cardholders. Please email a copy of your concession card to conference@earlychildhood.org.au. ** Single day registration is available for one day only. Delegates who wish to register for two or three days should register for the full conference. To view conference rates, please visit www.ecaconference.com.au/register/.

How can I register for the conference?

All participants are required to officially register to attend the Early Childhood Australia National Conference. Online Registrations open December 2015. Online registration is the preferred method of registration. Credit Card payment (Visa or Mastercard) and PayPal is accepted via our secure network. EFT payments are also available via the online process. Please note this facility will only be open until 31 July 2016. Registrations after 31 July require full payment by credit card. Please contact the conference office if you are unable to register online and they will be happy to assist you further.
T: 02 6242 1800
E: conference@earlychildhood.org.au

I am a member of Early Childhood Australia. Do I receive a discount on my conference registration?

Yes. Organisation members are eligible to receive a discount for 2 people, Service members are eligible to receive a discount for 1 person, and Individual and Concession members receive a discount for themselves. Please note: To receive a discount you must be a current member of ECA and your member number must be entered into the online system upon registration. If you are unsure of the type of membership you hold, please contact the ECA National Office on 1800 356 900

How do I find out if I am a member of ECA?

Contact the ECA National Office on 1800 356 900 and request to speak with our Customer Service Officers.

Do I have to pay for the conference upfront?

Yes. Full payment of conference registration fees must accompany your registration.

I am not a member of ECA, can I still receive a registration discount?

No. The only way to receive a discount is to become a member. To do this you must contact the ECA National Office on 1800 356 900 to purchase a membership over the phone.

Can you take my registration details over the phone?

No. You must register online. We cannot accept any verbal registrations.

Can you invoice me once you receive my registration form?

The online system will allow you to register and indicate payment by EFT issuing you with an invoice and giving you seven (7) days to pay. Please note if your payment is not received within 7 days your registration will be cancelled.

Can I get a refund if I cancel my registration?

Registration terms & conditions – Registration cancellations will not be accepted unless made in writing to the event organiser. If the notification is not received by the conference office, the cancellation is deemed to have been not notified. Cancellations made more than thirty (30) days prior to the conference date will be refunded less 15% of the registration fee to cover administration costs. No registration refunds will be made after this date; however you may nominate a replacement delegate at no charge. The same conditions apply to tickets purchased for social events.

If I cannot attend, can I give my registration to someone else?

The online system will permit you to nominate a replacement delegate at no charge up to 2 September 2016. After 2 September 2016, an additional fee of $50 will apply to transfer a registration to another delegate. The same conditions apply to tickets purchased for social events.

3 Events

How much does it cost to attend the Welcome Reception?

One (1) ticket is included in the Full delegate & Concession registration (Single day registrations excluded). Additional tickets can be purchased.

How much does it cost to attend the Conference Dinner?

Tickets for the Conference Dinner have sold out. The ticket cost of $110 includes dinner, drinks and entertainment.

How much does it cost to attend a Centre tour?

All tours have sold out. More information can be found here.

What days do the tours fall on and will they run over the conference program?

Centre Tours run on Day Zero, Wednesday 5 October 2016 between 1.00 – 4.30pm and do not conflict with any presentations. For more information please click here.

Where can I find more information on Social Events and Tours?

Please click here.

Can I print the tickets for Tours I have signed up for?

No. In keeping with our drive to improve environmental sustainability, tickets will not be issued. However, it will be noted on your registration print out if you have registered for additional events and tours.

4 Exhibitors

I am interested in exhibiting at the conference, who do I contact?

The Exhibition will provide delegates and exhibitors with excellent opportunities to network in a favourable environment that provides a central and energised meeting place for all participants. For a current list of exhibitors, visit the conference website http://www.ecaconference.com.au/exhibition/. For further enquiries please contact the Conference office who will be pleased to provide you with details of the best marketing package for your needs and budget. Alternatively you can also download a copy of the Sponsorship Prospectus from the Conference Website http://www.ecaconference.com.au/Sponsorship-Exhibition-Prospectus/. For more information on sponsorship and advertising packages, please contact the Conference Office via email conference@earlychildhood.org.au or phone 02 6242 1800.

5 Travel Scholarship

How do I apply for the Travel Scholarship?

To download the Travel Scholarship application form, please click here. Send it in along with a copy of your registration confirmation.

How will I know if I’ve been successful in my application?

We will notify you by email by 9 August, 2016 of the outcome of your application. If successful the funds will be deposited into your nominated bank account post conference.

When do applications for the Travel Scholarship close?

Applications will close COB 29 June 2016.

I’d only like to register for the conference if I can receive the Travel Scholarship offered. What is the ECA Conference cancellation and refund policy?

In order to apply for the Travel Scholarship you must be fully paid and registered for the conference, please refer to item 2.9 for cancellation policy.

6 Sponsorship

I am interested in becoming a sponsor of the Early Childhood Australia Conference. Can you tell me what packages are available?

There are many attractive and high value sponsorship and advertising opportunities available to ensure that your organisation stands out at this premier event, which will be attended by your target market. For further enquiries please contact the Conference office who will be pleased to provide you with details of the best marketing package for your needs and budget. Alternatively you can also download a copy of the Sponsorship Prospectus from the Conference Website http://www.ecaconference.com.au/sponsorship/. For more information on sponsorship and advertising packages, please contact the Conference Office via email conference@earlychildhood.org.au or phone 02 6242 1800.

7 Accommodation

Can I book my accommodation through ECA?

No. InHouse Event Solutions have been appointed as the official Accommodation Management Company for the ECA 2016 Conference. Accommodation has been secured at competitive rates at a range of hotels and apartments close to the venue, The Darwin Convention Centre.  It is recommended that you book your accommodation whilst completing your registration to ensure you secure these negotiated rates as accommodation can be limited in Darwin.

How many people can we fit in one hotel room?

The capacity of the room, and the options for room configurations, are noted in the description of each hotel during the booking process. Rollaway beds are available for an additional fee which varies slightly from hotel to hotel.

How do I make changes to my accommodation booking?

You can amend your booking in one of two ways. Log back into your booking and complete the change through the online booking tool or by contacting the Accommodation Managers to do so. Please do not go directly to the hotel. Please ensure any changes are made by the 2nd September 2016 to avoid fees that may be charged by the Hotel. If a change needs to be made after this date, please contact the Accommodation Managers directly.

How do I cancel my booking for accommodation?

You can cancel your booking in one of two ways. By either logging back into your booking and completing the cancellation online prior to 2nd September 2016 or by contacting the Accommodation Managers after this date. Cancellation fees will apply if you cancel your booking after 2nd September, 2016 or if you do not arrive at the hotel on your check in date. The fee will differ according to the individual hotel’s cancellation policy. For bookings that have been paid in full, please note, if you do not arrive at the hotel on your confirmed arrival date, the hotel will hold and charge for the room for each night booked. For cancellations please contact the Accommodation Managers on mail:conferences@inhouseeventsolutions.com.

Please place the name ECA 2016 Conference in the subject line of the email.

I am no longer travelling can I change the name on my booking to a colleague?

In most cases Hotels will allow a name change, however, please do check the terms and conditions for your specific hotel before making the change online.

I am no longer travelling can I change the name on my booking to a colleague?

In most cases Hotels will allow a name change, however, please do check the terms and conditions for your specific hotel before making the change online.

How do I book for more than person?

You can make a group booking if you are booking for more than one person.  Details are provided within the booking area to guide you through how to book for two or more persons, whether you are attending the conference or booking on someone else’s behalf.

How do I arrange payment for my accommodation by EFT or a third party credit card?

You will need to provide a credit card to guarantee your reservation during the initial booking process but this card will not be utilised if payment is subsequently made by another method. Once your receive your confirmation email please contact the Accommodation Managers to request an invoice for EFT or for a third party credit card form to be sent to you. Please note that if the Hotel does not have the required paperwork and/or the payment by your Accounts team has not gone through, you will be required to settle your account at check in. Please allow sufficient time for payments to be made to the hotel. You will still be asked to provide a credit card or cash deposit upon arrival at the Hotel to cover any incidental costs.

I am thinking of extending my stay either before and/or after the Conference but I am unable to book these date online?

Please contact the Accommodation Managers who will confirm availability and rates with your selected property.

I am arriving early in the morning can I check in straight away?

You will need to book and pay for the night prior to your arrival to guarantee an early check in. If you do not wish to pay for the night before you can request an early check in the “special requirements” box during the booking process. Please note that although the Hotel will note this request they cannot guarantee a room will be available for you. In most instances you will be able to leave your luggage at the hotel until check in time.

My flight isn't departing until the evening, what time do I have to check out?

Each property has a check out time, normally mid-morning. You may ask the Hotel for a late check out on arrival at the hotel however their answer will be based on availability and Hotel policy. Please note fees may apply.

I need to speak to someone regarding booking my accommodation or about my confirmed booking, who do I call?

Please contact the Accommodation Managers, InHouse Event Solutions on conferences@inhouseeventsolutions.com

8 Awards

8.1 Early Childhood Australia Doctoral Thesis Award

Where can I download the application form and guidelines?

To download the application form and guidelines please visit the award.

When do applications close?

30 April, 2016.

Who is on the panel of judges?

Unfortunately, we cannot disclose the names of the people on the awards committee judges.

Will my thesis be returned to me?

Hard copies will be returned to unsuccessful applicants.

I have submitted my thesis, am I eligible to apply?

The thesis cannot be considered until it has been marked and awarded

8.2 McArthur/Early Childhood Australia Awards

When do the applications close?

31 July, 2016.

Who makes up the judging panel?

Unfortunately, we cannot disclose the names of the people on the awards committee judges. However, the panel is made up of highly qualified academics who have been involved in the selection process for a number of years.

Where can I download the application form and guidelines?

The application form and guidelines can be found here.

I have a Diploma in Early Childhood Studies. Am I eligible for the Early Childhood Leadership Development Scholarship?

No. The Early Childhood Leadership Development Scholarship requires that the applicant possess an Early Childhood Degree.

9 ECA Conference 2018

Where is the 2018 conference being held?