Exhibit
Exhibiting at the 2021 ECA National Conference
Exhibiting at the conference is a fantastic opportunity to have direct contact with a large number of people within the early childhood sector. Exhibition booths play a very important part in the conference. The exhibition area has been designed to ensure maximum visibility and accessibility to facilitate interaction between delegates and exhibitors.
To maximise exposure, morning and afternoon teas will be served in the centre of the exhibition area, and the lunch period will also include time for exhibition viewing. As an exhibitor you will receive acknowledgment on the conference website and in the Conference Pocket Program.
If your display or exhibit has individual space or layout requirements, we are happy to discuss your specific needs and provide customised solutions.
The target market includes:
- people working in the early childhood sector including staff, managers and operators in early childhood services
- early childhood policy-makers and officials
- early childhood academics
- early childhood teachers, trainers and resource agencies
- volunteer committees, peak bodies and advocacy organisations.
Exhibition booth features and inclusions
Standard exhibition booth – $2975 (Including GST)
Item |
Inclusion |
| Exhibition passes |
Two exhibitor pass (three days)* Additional passes can be purchased when you book your booth at a cost of $475 per person (limited to two per organisation) |
| Size | 3m x 3m x 2.5m(h) |
| Furniture | 2 x bistro chairs, plus 1 x 1.8m trestle table with tablecloth |
| Walls | 2.5m(h) anodized aluminium frame with white laminate fill |
| Fascia | White vinyl sign with company name and stand number in black text (maximum 30 characters) |
| Lighting | 2 x 150-watt adjustable spotlights installed to the back of the fascia |
| Power | 1 x 4-amp power point |
| Cleaning | Basic cleaning will be carried out by the venue |
Please note: For additional furniture options, visit the recommended supplier’s website, Moreton Hire, at: https://www.moreton.net.au/.
*Attendance to conference sessions is not included in the exhibition pass. Exhibitors have the option to upgrade up to two (2) exhibitor passes per organisation to a full delegate registration at a discounted rate. To upgrade your package, please contact the ECA Conference Organisers before Wednesday 30 June 2021. Please note: This option is subject to availability.
Gamification
An e-passport style app game will be organised to encourage delegates to visit and interact with all exhibitors. ECA invites exhibitors to donate prizes for this game. Prizes will be drawn daily.
Exhibition passes
Each booth booking will include two (2) exhibition passes that will entitle the holder to:
- a name badge and entry to the exhibition
- attendance at the welcome reception and farewell function
- morning and afternoon refreshment breaks and lunch.
Please note: Attendance of conference sessions is not included in the exhibition pass. Exhibition pass holders wishing to attend sessions must upgrade their package or register as a delegate and pay the appropriate registration fee.
Additional exhibition passes
Up to two (2) additional exhibition passes per organisation can be purchased for $475 each.
Upgrading exhibitor passes
Exhibitor have the option to upgrade up to two (2) exhibition passes to full delegate registration at a discounted rate.
To upgrade your package, please contact the ECA conference organisers before Wednesday 30 June 2021. Please note: This option is subject to availability.
Booth allocation
Follow the prompts online to select your preferred booth and payment method. If you are unable to make the full payment upfront, please contact the ECA conference organisers. Conference organisers make every effort to accommodate exhibitors’ preferences; however, priority access is given to sponsors with booths included in their package.
The final allocation of booth sites will be confirmed approximately two months prior to the conference.
Purchasing a booth
In keeping with our drive to improve environmental sustainability, all booths available for the 2021 conference can be purchased online at: https://eca.eventsair.com/g19-brisbane-national-conference/exhibition-portal.
HOW TO PURCHASE A BOOTH?
A limited number of booths are available for the 2021 ECA National Conference.
Book yours now to avoid disappointment.
Exhibitor manual
A full exhibitor manual will be sent to exhibitors closer to the conference date. It will provide information on freight times, exhibitor bump-in and bump-out as well as operational details and additional order forms such as food, equipment, furniture, etc.
Access to the exhibition area
Exhibitors will have access to their booths from 10.00 am (AEST) Monday 6 September 2021. Exhibitors can continue to prepare their displays until 4.00 pm that day.
At the conclusion of the conference, booths must be dismantled after lunch on Thursday 9 September 2021—dismantling must be completed by 4.30 pm that day.
A full exhibitor manual will be sent to exhibitors closer to the conference date. It will provide information on freight times and exhibitor bump-in and bump-out.
Please note: Exhibitors are solely responsible for their goods. Brisbane Convention & Exhibition Centre and Early Childhood Australia will not be held responsible for any goods misplaced or left behind.
Preliminary exhibition timetable
|
Monday, 6 September |
Exhibitor bump-in (staff access set up) | 10.00 am |
|
Monday, 6 September |
Exhibition opens, Welcome Reception Exhibition booths must be staffed. |
5.00 pm |
|
Thursday, 9 September |
Exhibition closes | 2.00 pm |
|
Thursday, 9 September |
Exhibition staff bump-out | 2.30 pm–4.30 pm |
|
Thursday, 9 September |
Stand contractor access | 3.00 pm |
Please note: This is a preliminary timetable and is subject to change.