Exhibiting at the 2022 ECA National Conference

Exhibition opportunities for the 2022 ECA National Conference are now SOLD OUT.

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Exhibiting at the conference is a fantastic opportunity to have direct contact with a large number of people within the early childhood sector. Exhibition booths play a very important part in the conference. The exhibition area has been designed to ensure maximum visibility and accessibility to facilitate interaction between delegates and exhibitors.

To maximise exposure, morning and afternoon teas will be served in the centre of the exhibition area, and the lunch period will also include time for exhibition viewing. As an exhibitor you will receive acknowledgment on the conference website and in the Conference Pocket Program.

   view live floorplan   

If your display or exhibit has individual space or layout requirements, we are happy to discuss your specific needs and provide customised solutions.

The target market includes:
  • people working in the early childhood sector including staff, managers and operators in early childhood services
  • early childhood policy-makers and officials
  • early childhood academics
  • early childhood teachers, trainers and resource agencies
  • volunteer committees, peak bodies and advocacy organisations.


Exhibition booth features and inclusions

Standard exhibition booth – $2,975 (Including GST)

Exhibition passes

Two exhibitor passes (three days)

Additional passes can be purchased when you book your standard booth at a cost of $498 per person (limited to two per organisation)

Size 3m x 3m x 2.5m(h)
Furniture* 2 x ply chairs plus 1 x 1.8m trestle table with navy fitted tablecloth
Walls 2.5m(h) anodized aluminium frame with vinyl infill panels
Fascia White vinyl sign with company name and stand number in navy text (maximum 30 characters)
Lighting 2 x 150-watt adjustable spotlights installed at the back of the fascia
Power 1 x 4-amp double-outlet power point
Cleaning Basic cleaning will be carried out by the venue


*Please note: Additional furniture options are available through System Built Exhibitions (SBX), our recommended supplier.

Micro-booth – $1,850 (Including GST)

A limited number of micro-booths are available to small organisations offering services and consultancy. This option is designed to give small businesses an opportunity to exhibit at the ECA National Conference and gain exposure.

Please note: This option is available to organisations at the discretion of ECA and is not suitable for those wishing to display products.

Exhibition passes

One exhibitor pass (three days)

Additional passes are not available for micro-booth bookings.

Size 2m x 1m x 2.4m (h)
Furniture 1 x mini counter and stool
Walls 2.4m (h)
Fascia Sticker (980 mm x 180 mm)
Lighting 1 x 150 watt arm light
Power 1 x 4-amp double-outlet power point
Cleaning Basic cleaning will be carried out by the venue


Virtual exhibition booth – $1,520 (Including GST) Standalone or $760 add-on

A Virtual Exhibition booth offers fantastic value by eliminating the additional travel and logistics costs associated with an in-person exhibition. A virtual booth is a great opportunity to increase the visibility of your organisation to online attendees and have a lasting presence beyond the three-day conference. Virtual booths are available as a stand-alone option or as an add-on to the standard and micro-booths at a 50% discount. They remain visible on the virtual platform for up to 60 days after the conference.

Virtual exhibition passes Two virtual exhibitor passes (including full access to more than 100 conference sessions online)
Virtual exhibition booth Company profile, logo and link to website displayed on virtual booth
PDF brochures and video uploads displayed on virtual booth
One-to-one instant video and chat meetings with participants
Opportunity to schedule live presentations with up to 40 participants
Analytics of attendee participation at the virtual booth*

*Basic contact information of opted-in attendees.


ECA is aware that many across Australia have been receiving unsolicited emails from fraudulent business accounts or untraceable Gmail/Yahoo/Hotmail accounts. The security of our delegates is of utmost importance to us and our aim is to make networking between our sponsors/exhibitors and delegates as secure as possible. 

To learn more about our Privacy Policy, please email us at conference@earlychildhood.org.au or call us on 02 6242 1800.

Other inclusions

Exhibition passes

Two exhibition passes come with a standard booth and one pass with the micro-booth. An exhibition pass will entitle the holder to:

  • a name badge and entry to the exhibition
  • attendance at the welcome reception and farewell function
  • morning and afternoon tea, and lunch catering for three-days.

Please note: Attendance of conference sessions is not included in the in-person exhibition pass. Exhibition pass holders wishing to attend sessions must upgrade their package or register as a delegate and pay the appropriate registration fee.

Purchasing additional exhibition passes

Up to two additional exhibition passes per organisation can be purchased for $498 each. This option is not available for micro-booth bookings.

Upgrading exhibitor passes

Exhibitors have the option of upgrading up to two exhibition passes to full delegate registration at a discounted rate. To upgrade your package, please contact the organising team before Thursday 30 June 2022.

Please note: This option is subject to availability.



An ‘e-passport style’ app game will be organised to encourage delegates to visit and interact with all exhibitors. ECA invites exhibitors to donate prizes for this game. Prizes will be drawn daily.

Location preference

You will get the option to choose your preferred booth during the online booking process. Conference organisers will make every effort to accommodate your preference; however, priority access will be given to sponsors with booths included in their package.

The final allocation of booth sites will be confirmed approximately two months prior to the conference.

Purchasing a booth

In keeping with our drive to improve environmental sustainability, all in-person booths available for the 2022 conference can be purchased online at: https://eca.eventsair.com/g18—canberra-national-conference/exhibition-portal.

Virtual booths for the 2022 conference can be purchased online at https://eca.eventsair.com/g18—canberra-national-conference/virtual-exhibition-portal.

Booth layout plan

Please note: Conference organisers reserve the right to alter the booth layout at any time. Booths will be re-numbered on the final plan, once unsold sites have been removed. Please do not advertise your number to delegates until the final floor plan has been released.

view live floorplan


A limited number of booths are available for the 2022 ECA National Conference.
Book yours now to avoid disappointment.


Exhibitor manual

A full manual will be sent to exhibitors closer to the conference date. It will provide information on freight times, exhibitor bump-in and bump-out, as well as operational details and additional order forms for food, equipment, furniture, etc.

Access to the exhibition area

Exhibitors will have access to their booths from 9.00 am (AEDT) Wednesday 5 October 2022. Exhibitors can continue to prepare their displays until 4.00 pm that day.

At the conclusion of the conference, booths must be dismantled after lunch on Saturday 8 October 2022 (dismantling must be completed by 3.00 pm (AEDT) that day).

A full exhibitor manual will be sent to exhibitors closer to the conference date. It will provide information on freight times and exhibitor bump-in and bump-out.

Please note: Exhibitors are solely responsible for their goods. National Convention Centre Canberra and Early Childhood Australia will not be held responsible for any goods misplaced or left behind.

Preliminary exhibition timetable


Action Time (AEDT)

Wednesday, 5 October

Exhibitor bump-in (staff access set up) 10.00 am

Wednesday, 5 October

Exhibition opens, Welcome Reception

Exhibition booths must be staffed.

5.00 pm

Saturday, 8 October

Exhibition closes 1.30 pm

Saturday, 8 October

Exhibition staff bump-out 1.30 pm–3.00 pm

Saturday, 8 October

Stand contractor access 3.00 pm

Please note: This is a preliminary timetable and is subject to change.

For more information, please contact:

Conference Organisers
Early Childhood Australia
P: 02 6242 1800
E: conference@earlychildhood.org.au