Exhibit

Exhibiting at the 2024 ECA National Conference

Exhibiting at the conference is a fantastic opportunity to have direct contact with a large number of people within the early childhood sector. The exhibition booths are an important part of the conference, with the exhibition area designed to ensure maximum visibility and accessibility for delegates and exhibitors to interact.

To maximise exposure, morning and afternoon teas will be served in the exhibition area, and the lunch period will also include time for exhibition viewing. As an exhibitor you will receive acknowledgment on the conference website and in the Conference Pocket Program.

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Download Sponsorship and Exhibition prospectus

If your display or exhibit has individual space or layout requirements, we are happy to discuss your specific needs and provide customised solutions.

Exhibition booths will be ideal for those aiming to reach conference participants, including:

people working in the early childhood sector, including staff, managers and operators of early childhood services
early childhood policy-makers and officials
early childhood academics
early childhood teachers, trainers and resource agencies
volunteer committees, peak bodies and advocacy organisations.

Please note: ECA wishes to take every opportunity to conserve natural resources and consolidate environmental sustainability throughout the conference. Our aim is to have minimal waste. In terms of packaging and use of plastic and disposable products, we request that you consider the environmental principles of reducing waste, water use and energy consumption.

Disclaimer

Please be aware that ECA does not sell delegate information to third parties. Our delegate list is only shared with our official contractors and select conference sponsors. Exhibitors and sponsors will have to comply with ECA’s Privacy Policy upon receiving information about our delegates. The information can only be used for the promotional purposes relevant to the conference.

ECA is aware that many across Australia have been receiving unsolicited emails from fraudulent business accounts or untraceable Gmail/Yahoo/Hotmail accounts. The security of our delegates is of utmost importance to us and our aim is to make networking between our sponsors/exhibitors and delegates as secure as possible.

To learn more about our Privacy Policy, please email us at conference@earlychildhood.org.au or call us on 02 6242 1800.

Exhibition booth features and inclusions

Standard exhibition booth (3 m x 3 m)- $3,495 (Including GST)

Item	Inclusion
Exhibition passes	Two exhibitor passes (three days) Additional passes can be purchased when you book your standard booth at a cost of $720 per person (limited to two per organisation)
Size	3m x 3m x 2.5m (h)
Furniture*	2 chairs plus 1 trestle table with black tablecloth
Walls	2.5m high matt anodised aluminium frame with white laminated infills
Fascia	White sign with black lettering per aisle frontage. Logo signage/corporate colours can be produced at an additional cost.
Lighting	1 x LED spotlights installed to the back of the fascia
Power	1 x 4-amp power point per 3m x 3m booth
Carpet	Charcoal carpet
Cleaning	Basic cleaning will be carried out by the venue
Virtual exhibition listing	Exhibitors will receive a listing on the Virtual Platform where they can upload brochures and video links (YouTube or Vimeo) to promote their stand. This listing will remain visible on the virtual platform for up to 60 days after the conference.

*Please note: Additional furniture options are available through Moreton Hire, our recommended supplier.

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Other inclusions

Exhibition passes

Two exhibition passes come with a standard booth. An exhibition pass will entitle the holder to:

a name badge and entry to the exhibition
attendance at the welcome reception and farewell function
morning and afternoon tea, and lunch catering for three-days.

Please note: Attendance of conference sessions is not included in the in-person exhibition pass. Exhibition pass holders wishing to attend sessions must upgrade their package or register as a delegate and pay the appropriate registration fee.

Purchasing additional exhibition passes

Up to two additional exhibition passes per organisation can be purchased for $720 each.

Upgrading exhibitor passes

Exhibitors have the option of upgrading up to two exhibition passes to full delegate registration at a discounted rate. To upgrade your package, please contact the organising team before Monday 1 July 2024.

Please note: This option is subject to availability.

Virtual exhibition listing

An exhibitor listing on the virtual platform is a great opportunity to increase the visibility of your organisation to online attendees and have a lasting presence beyond the three-day conference. Exhibitors will receive a listing on the Virtual Platform where they can upload brochures and video links (YouTube or Vimeo) to promote their stand. This listing will remain visible on the virtual platform for up to 60 days after the conference.

Exhibitor lead management

Access to the conference delegate is not included as an exhibitor benefit. The 2024 ECA National Conference App will feature a lead capture and management function. When a delegate visits your stand, with their permission, exhibitors will be able to use their own mobile devices to scan and record delegate contact information which can be exported later for further sales efforts. This feature is included in your exhibition package at no extra cost.

Gamification

An ‘e-passport style’ app game will be organised to encourage delegates to visit and interact with all exhibitors. Exhibitors will be provided with a QR code that they can creatively incorporate into their stands, choosing to either clearly display the QR code to avoid interruptions, or ‘hiding’ it to encourage interaction with your representatives.

Location preference

You will get the option to choose your preferred booth during the online booking process. Conference organisers will make every effort to accommodate your preference; however, priority access will be given to sponsors with booths included in their package.

The final allocation of booth sites will be confirmed approximately two months prior to the conference.

Purchasing a booth

In keeping with our drive to improve environmental sustainability, all in-person booths available for the 2024 conference can be purchased online at: https://eca.eventsair.com/g34—2024-brisbane-national-conference/exhibitportal

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Booth layout plan

Please note: Conference organisers reserve the right to alter the booth layout at any time. Booths will be re-numbered on the final plan, once unsold sites have been removed. Please do not advertise your number to delegates until the final floor plan has been released.

view live floorplan

HOW TO PURCHASE A BOOTH?

A limited number of booths are available for the 2024 ECA National Conference.
Book yours now to avoid disappointment.

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Exhibitor manual

A full manual will be sent to exhibitors closer to the conference date. It will provide information on freight times, exhibitor bump-in and bump-out, as well as operational details and additional order forms for food, equipment, furniture, etc.

Access to the exhibition area

Exhibitors will be able to access their booths from 10.00 am (AEDT) on Tuesday 17 September 2024 and may continue to prepare their displays until 4.30 pm that day. Exhibition booths must be staffed from 5.30 pm to 7.30 pm for the Welcome Reception.

At the conclusion of the conference, booths must be dismantled after lunch on Friday 20 September 2024. Dismantling must be completed by 3.30 pm (AEDT) that day.

Please note: Exhibitors are solely responsible for their goods. Brisbane Convention Centre and Early Childhood Australia will not be held responsible for any goods misplaced or left behind.

Preliminary exhibition timetable

Date	Action	Time (AEDT)
Tuesday 17 September 2024	Exhibitor bump-in (staff access setup)	10.00 am to 4.30 pm
Tuesday 17 September 2024	Welcome Reception—Exhibition opens Exhibition booths must be staffed.	5.30 pm to 7.00 pm
Wednesday 18 September 2024	Exhibition open	8.00 am to 5.00 pm
Thursday 19 September 2024	Exhibition open	8.00 am to 5.00 pm
Friday 20 September 2024	Exhibition open	8.00 am to 1.30 pm
Friday 20 September 2024	Exhibition staff bump-out	1.30 pm–3.30 pm
Friday 20 September 2024	Stand contractor access	3.30 pm